INTERESTED IN HOSTING AN ADVENTURE? AWESOME!
PLEASE TAKE A MOMENT TO READ AND UNDERSTAND YOUR RESPONSIBILITIES.
PLEASE TAKE A MOMENT TO READ AND UNDERSTAND YOUR RESPONSIBILITIES.
As a POP Adventure Guide it is your role to set the
tone for your event. We ask that anyone interested in hosting first attend a
POP Adventure event or contact Brent via Facebook or email so you can go
over some of our expectations as an organization. We just like to make sure
your first hosting experience is great and that everyone enjoys your adventure.
Guides are facilitators of the experience, not
professionals. POP provides a platform to help people gather together for
shared activity. We ask that everyone who attends our events sign a waiver.
This waiver is found on our POP website. It’s important that you encourage
people to have a waiver filled out before attending your adventure.
Responsibilities Pre-Adventure:
All
Guides must be approved by POP staff.
Fill
out event details in an Event Form. Please be as accurate and
detailed as possible.
Best
Practice: Post a reminder with a link back to the event on the Facebook
group the day before your event.
Responsibilities Day of Adventure:
Arrive
early enough to be ready to go at the start time.
Welcome
participants as they arrive.
Be
conscious to late arrivals, do a quick check of the parking lot to see if
there are any others who may be joining your group.
Facilitate a
greeting: introduce yourself and if you are comfortable share a little
about yourself and invite the other participants to introduce themselves.
We like highs and lows; the best thing about your week and the not-so best
thing about your week. But feel free to make it what you want.
Ask
everyone if they signed the waiver and let them know that this protects
you as a host and POP, so it’s important that they sign it.
Discuss
the activity's difficulty and assess the groups ability, scale back if
needed.
Briefly
review the guidelines – be safe, take care of yourself, be mindful,
“No One Left Behind”, etc.
What
No One Left Behind looks like:
Know how
many people are in your group.
Adjust
your expectations – anyone is able to attend your event and may not
be able to keep up with the group, sometimes a participant may need to
turn back early. If someone should fall behind, speak with them and
see if they would like someone to accompany them or if they are okay on
their own.
Evaluate
your environment and your group size, if necessary, split into two or
more smaller groups based on ability or pace. Often naming
groups “challenging” and “relaxed” helps with breaking into groups.
Ask
that everyone be respectful when taking photos and sharing online.
Lead
the group in a prayer/reading/ or short devotion. This can be one of your
own design or from a resource.
If POP
has any upcoming events please promote them at this time.
Responsibilities to Community:
We are
POP out in the world. Be polite and friendly to people. Be aware that a
large group can dominate trails, coffee shops, and park bathrooms. Be
considerate of other people out there who weren’t expecting to run into a
large group.
Know
the dangers of your area’s weather. If inclement weather arises, adjust
your event.
Should
a participant need a break, take a break. Give them a chance to try to
stay with the group. Speak with them one on one and see if they would
prefer to have one person stay with them to finish the activity or stick
with the group. Use your best judgement.
If
someone is not feeling well or has a medical situation, be sure
that they are helped back to their car, wait with them until they
feel okay, and then get their number and check in with them later in the
day.
We are
all unique and sometimes we have questions that may be about controversial
topics. If you find yourself having a discussion about a certain topic
while out and about or in the group, be open to other people’s thoughts
and way of life. Keep it light and remember that our purpose is to be out
in nature, enjoying God and one another. If the conversation is making
anyone in the group uncomfortable, be aware of their feelings and
encourage respectful communication.
